Standing Committees

Nomination Committee
The charge of the Committee is to nominate the candidates for the Directors and the Officers of the Executive Board of Directors (the Board) in accordance with the CAFLL Bylaws and the procedures established by the Board.

Fundraising Committee
The charge of the committee is to raise funds so that CAFLL can meet its proposed budget. The Committee shall develop fundraising plans, organize events and use all available means to bring revenue to the organization. In particular, the Committee shall actively solicit exhibitors and vendor sponsorships for events and activities for the biennial Chinese and American Conference on Legal Information and Law Libraries.

Finance Committee
The charge of the Committee includes:

  • Recommending to the Board policies and fiscal planning measures that ensure the financial health and stability of CAFLL.
  • Maintaining oversight over all income, expenditures, funds, and investments of CAFLL.
  • Preparing and presenting to the Board the annual budget and recommendations.
  • Reviewing funding requests and making appropriate recommendations to the Board on whether or not to include them in the annual CAFLL budget.
  • Recommending to the Board an external auditor.
  • Reviewing the external auditor’s report and make an appropriate recommendation to the Board.

Public Relations Committee
The charge of the Committee is to inform the legal and legal information communities in the United States, China and the world, and the general public about CAFLL’s mission, vision and goals, and to promote CAFLL’s programs and activities, particularly the biennial Chinese and American Conference on Legal Information and Law Libraries.
The Committee shall design and maintain the CAFLL web site, and shall use all means of media and media outreach to fulfill its charge.

Membership Committee
The charge of the Committee is to create and implement strategies for recruiting individual and institutional members, and to develop, assess, enhance, and promote CAFLL’s membership benefits and services for its members.

Education Committee
The charge of the Committee includes:

  • Determining the educational needs of the membership (as identified through needs assessments and feasibility studies) and identifying or developing resources and delivery modalities to address those needs.
  • Encouraging, developing, and facilitating exchanges between Chinese and American law libraries and librarians including:
    • visits to one another’s institutions;
    • lectures and training
    • advice on current and emerging developments in law librarianship
  • Promoting and advancing the law library profession with an emphasis on recruitment and training including organizing regional workshops in China.
  • Developing and implementing leadership training for CAFLL members to cultivate future leaders for CAFLL.
  • Developing other educational programs.

Conference Program Committee
The charge of the Committee is to develop, organize and execute the biennial Chinese and American Conference on Legal Information and Law Libraries. The duties and responsibilities include:

  • Developing the theme and contents of the conference and recommend the same to the Board.
  • Identifying a suitable venue.
  • Developing a timeline for organizing and executing the conference.
  • Developing in conjunction with the Finance and Fundraising Committee, a conference budget and registration fees, and procedures including forms for individuals, institutions and exhibitors.
  • With the Public Relations Committee, develop strategies for publicizing the conference, communicating with CAFLL members, coordinating with the media, etc.
  • Work with the Translation, Publication and Access Committee, translate and publish publication of conference program booklet, proceedings and other documents; arrange onsite simultaneous translation, and print signage, program posters, name tags, etc. for the conference.
  • Manage site logistics
    • Registration (participants, speakers and exhibitors)
    • Hospitality
    • Room assignments
    • Food and beverages
    • Exhibit space
    • Audio/visual equipment and setups
    • Sightseeing and field trips
    • Other

    In fulfilling its duties and responsibilities, the Committee shall coordinate with our Chinese colleagues whenever necessary.

Translation, Publication and Access Committee
The charge of the Committee includes:

  • A. Translating and, when necessary, publishing documents, signs, posters, etc. relating to the CAFLL’s programs and activities, particularly, the programs and proceedings of the biennial Chinese and American Conference on Legal Information and Law Libraries.
  • B. Arranging the simultaneous translations for conferences, workshops, seminars, etc. whenever it is necessary.
  • C. Monitoring trends in publications in all media and promote accessibility of Chinese and American legal information.

Resource Sharing Committee

The charge of the Committee includes:

  • Analyzing current international resource sharing programs and trends.
  • Establishing policies and best practices to facilitate the sharing of materials among U.S. and Chinese law libraries.
  • Assisting member institutions in evaluating and creating resource sharing programs.
  • Identifying training needs for librarians involved in resource sharing.
  • Monitoring technology and protocols needed to improve resource sharing

International Exchanges Committee

The charge of the committee is to establish procedures and mechanisms for Chinese law librarians to visit U.S law libraries and for American librarians to visit law libraries in China. The committee will create and maintain a database of institutions willing to host foreign law librarians.

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